Seating Logistics – Benefits of Creating a Floor Plan

As part of our wedding planning services including wedding day management, we create a custom seating and floor plan design for each of our clients. The two primary reasons why we include this in our planning and coordination services is that it keeps us sane, especially when getting 300 plus guests seated quickly as we transition from cocktail hour to the wedding reception.

Secondly, by creating a custom floor plan design ahead of time, it provides our clients with a visual of their tables as they will be on their wedding day and this helps them with assigning their guests to tables. Please have a look at the floor plan design below.

This floor plan was made to accommodate a 180 guests including the bridal party. Although, it is difficult to read here, each of the guest tables contain a number and I have placed boxes to note where the entrances and windows are in the room as well as assigned a location for the gift table and bar area.

As you can see from looking at this floor plan, you know where everything is and will be on the wedding day from the main entrances to where the band will be set up. Once you have your event’s floor plan, you can start on the seating plan. The way we do this is by giving our clients a seating plan worksheet (see sample) along with their floor plan design. Once they have grouped their guests together, it’s just a matter of them assigning them to a table that corresponds to the numbers on the floor plan.